Benforum
87, 6th cross sathya nagar, saram, pondicherry-605013
mail2benforum@gmail.com
9787259249
Meeting Procedure
- Monthly Meeting :
BEN Meetings will be organized during weekdays or weekends
as preferred by the Team CEO and Core Committee Team, in every week.
- Meeting Venue :
The BEN Meetings (other than Virtual Meets) will be
organized in the Banquet facilities of Star Rated Hotels. All expenses incurred
towards organizing the meet will be shared among the Members and Visitors. The
Meetings will include Monthly Referral Meets, Review Meet, Training Programs and
all other Meetings.
- Meeting Venue : The BEN Meetings (other than Virtual Meets) will be organized in the Banquet facilities of Star Rated Hotels. All expenses incurred towards organizing the meet will be shared among the Members and Visitors. The Meetings will include Monthly Referral Meets, Review Meet, Training Programs and all other Meetings.
- Member's Networking : Time will remain the quintessence of every BEN Meet.
A session for networking among the Members will precede the
start of any BEN Meeting, which could be accommodated for a maximum time duration of 30 mins.
- Invitations :
- Meeting invitation has to be circulate 5 days prior to the meeting through whatsapp, email and any communication mode among the Team members.
- The invitation has to be mentioned venue, date, time properly.
- Team logo should be appeared in the top position of the invitation and (1) Name of the Meeting Chairman (2) Name of Team CEO (3) Name of the Secretary (4) Name of the Membership Development Chairman and (5) Name of the Treasurer should be appeared bottom of the invitation.
- Chief Guest name should be appeared prominently in the Invitations along with his / her Photograph and Topic.
- Team Banner : Team Banner should be displayed behind the Head Table Visibly
- Seating Arrangements : All the weekly meeting seating arrangements should be conference type or U Type.
- Front Desk : Front Desk has important in all weekly meetings at the entrance of the hall for collecting the visitors fee, and database, maintaining the attendance by the Associate Membership Chairman.
- Time Bell : The Secretary has to be maintain the time bell incase of excess time has to be taken by any members at the time of self introduction and product presentation.
- Attendance : Members who wish to be benefited from the session are hence encouraged to register their attendance 30 minutes prior to the official starting time of the BEN Meeting. Each Member is expected to record his attendance physically in the register made available at the venue entrance front desk which is obligatory for the Member to enter the Meeting Venue.
- DND Protocol : All BEN Meetings will strictly follow a DND (Do-Not-Disturb) Protocol and all Participants will be instructed to turn their Mobile phones to silent modes or requested to switch off their Mobile phones.
- Self Introduction : Every Member could avail a maximum Self Introduction time of 45 seconds during the meet and the preference will be provided on First-come-First-served Basis, based on the attendance time log.
- Master of Ceremony : The Secretary will preside the meeting procedure each and every session has the Master of Ceremony.
- Monthly Awards :
The monthly recognition will be honored to the valued members in the second meet of every month
(1) Refferal Star of the Team
award will be disputed to the highest giver of the last month.
(2) Caption of the Team award will be disputed for the best meeting chairman of the last month
(3) Ambassador of the Team award will be disputed for the highest visitors invitees of the last month.